AGA Job Openings
The American Gastroenterological Association seeks an Assistant Controller to manage the staff of the AGA Accounting/Finance Department and maintain the integrity of the company's general ledger(s). The Assistant Controller will aid in the preparation and evaluation of financial reports, including audits and budgets.
The Assistant Controller is responsible for manage the accounting staff and their duties. Such management involves assigning and reviewing their work, educating them in the proper execution of their jobs, counseling them to enhance their job performance, arbitrating disputes, and providing support.
- Accounting System of all Companies - Ensures the integrity of the account systems (financial reporting, accounts payable, accounts receivable, general ledger, timesheets, and budget). Assists in executing proper internal controls and programs designed to prevent fraud.
- Accounts Payable - Oversees accounts payable process to ensure its function is accomplished in a timely and accurate manner. Serves as secondary reviewer of accounts payable edits for accuracy.
Accounts Receivable - Oversees accounts receivable process to ensure that all accounts receivable are invoiced (including but not limited to pledges, sponsorships, exhibitor fees, employees).
- Reviews receivables with accounting staff and other departments and assists with appropriate follow up and collection efforts.
- Audits - Serves as primary liaison for the AGA consolidated audit and the DDW audit. Produces schedules, financial analysis and documentation as requested.
- Budget Preparation for all Companies - Provides support during the budget preparation process.
Cash Management: Manage various bank transactions, including wires, EFTs and positive pay.
- Financial Reporting - Executes the monthly closing process in order to compile, produce, and review monthly financial statements for AGA, AGA Institute, AGA PAC, and DDW.
- Account reconciliations: Responsible for preparing or reviewing reconciliations for all investment, inter-company, and fixed asset accounts for all companies on a timely basis.
- Creates ad hoc reports to provide financial control or as requested by management.
- BA/BS in accounting, finance, or related degree from an accredited university.
- Five to seven years of progressive experience in accounting, including supervisory experience. Audit experience and CPA a plus
- Experience with not-for-profit accounting required.
- Proficiency with MS Office, particularly Excel and accounting software.
- Experience with Microsoft Dynamics and FRx reporting a plus.
- Excellent written communication skills required.
The American Gastroenterological Association seeks a candidate responsible for the day-to-day planning, development, implementation, and evaluation of continuous professional development (CME, CE) programs and products for gastroenterologists and non-physician providers.
Duties and Responsibilities:
- Manages and coordinates all aspects of educational activities certified for CME credit, primarily live annual meetings and industry supported activities. Live meetings range in size from 15–60 faculty speakers and 100–3000 attendees.
- Works closely with physician course directors and AGA Institute staff regarding content development, marketing, faculty correspondence, educational grants, syllabus and/or web-based production, evaluation, enduring products and any other course logistics.
- Manages or supervises administrative activities related to educational programs, including creating budgets, conference calls, preparation of minutes, and invoice processing.
- Manages subcontractors related to educational programs.
- Advises and writes procedures for staff and faculty regarding planning steps, timelines and expectations.
- Coordinate assessment, planning, development and evaluation of activities within purview. Provide quality assurance of CME and CE marketing text for general publication and within enduring materials products.
- Ensures CME and CE compliance through regular file audits, monitoring and maintaining documentation for ACCME.
- Monitors changes within the CME landscape to inform internal policies and standard operating procedures for compliance. Participate in professional education for CME providers.
- Provide oversight and management to the general CME and CE credit structure for education activities, industry-sponsored activities, Journal CME and other inter-departmental activities.
- Serves as Project Manager for industry-supported projects produced by the AGA.
- Collaborates with other AGA staff to ensure appropriate compliance and documentation occur within the confines of ACCME requirements, and to constructively interface with web-based platforms and initiatives.
- Serve as a liaison to an Education & Training Subcommittee.
- Bachelor's degree required.
- Experience in CME.
- Experience in corporate training, professional medical environments and/or non-profit association experience.
- Excellent writing skills.Experience in scientific writing and copyediting a plus.
- Some travel required, approximately 2–3 times per year.